Automate the busywork — and spend time where it counts

Yes. You can fully automate onboarding, offboarding, and reboarding (and more). Describe what you need or start from a best-practice template, and Leapsome's Workflow Builder drafts the workflow for you to review. Trigger emails, assign tasks, and grant access to a limited Leapsome environment even before day one, or schedule follow-ups for probation periods and internal transitions.

Describe the HR process you need in plain language, and Leapsome drafts a structured workflow for you to review and run. You can start from scratch, paste a process from another tool, or personalize a best-practice template. The builder drafts the steps, sequencing, owners, reminders, and approval gates. You review every suggestion, edit anything, and decide what goes live.

Yes, with the AI-supported Workflow Builder. Paste your existing process description from another tool, a manual, or a doc, and Leapsome drafts a structured workflow for you to review on the Timeline canvas. Step types, owners, sequencing, notification copy: drafted from your input, fully editable, ready to activate when you say so. It's the fastest way to consolidate workflows that live across tools, docs, or someone's head into one platform.

The Timeline Canvas is the visual workspace where you build and edit your workflows. Every step, sequence, and trigger is laid out by timing, so you can see the whole workflow at a glance. Drag to reorder, click any step to edit, add conditions, zoom out for the full picture. It's the same surface whether you're starting fresh, refining an AI draft, or updating a live workflow.

Leapsome’s HR workflows automations support document flows from generation to approval. Automatically notify the right stakeholders to review, approve, and sign documents on time, ensuring compliance without manual effort.

Absolutely. Leapsome enables self-service through automated workflows. Employees can submit training requests, confirm external course participation, enroll in benefits, or handling visa-related tasks — without HR needing to manage every step.

Our HR workflow builder supports both standard HRIS attributes (like department, manager, or location) and dynamic, calculated fields (such as time since last promotion). This makes your workflow automation even more personalized and powerful.

Yes — you can use absence data to trigger workflows automatically. Automate reboarding after extended leave or send return-to-work surveys when an employee is back — all with Leapsome workflows.

Leapsome’s workflows are fully flexible. You can tailor workflows to match your team’s structure — from multistep learning paths to approval chains and personalized notifications. It’s easy to keep the right people informed and your processes running smoothly.

Yes — Leapsome integrates with your wider tech ecosystem to keep workflows connected and efficient. Use webhooks to provision users, push absence data to Slack, or automatically create tickets in Jira.

Our HR workflow automations supports two-way communication between Leapsome and any web-enabled platform. You can trigger workflows from external systems (e.g., an HRIS), push data to tools like Jira or Notion, and even pause workflows until you receive external input — reducing manual work and connecting your entire HR tech stack.

‍See all our integrations here.

Leapsome's workflows go beyond task automation. Describe the process you need and the AI-supported builder drafts a structured workflow for you to review on the Timeline Canvas. Combined with attribute-based triggers, document generation, custom notifications, and native HRIS support, you get scalable processes that grow with your team and stay under your control.