7 best employee onboarding software solutions for 2025
The right onboarding software can make employees feel valued, motivated, and engaged from day one.
However, many onboarding processes involve multiple platforms, excessive paperwork, and unclear learning materials, leaving new hires frustrated. Our research proves the point: only 45% of employees rate their company’s onboarding processes as “good.”*
Onboarding isn’t just a formality; it’s a critical step in helping new hires integrate into their roles while shaping a strong first impression of your organization.
But how do you find the best employee onboarding software for your company? In this article, we compare the key features, use cases, pros, and cons of some of the top solutions in 2025.
📌 Make your first impression count
Provide a seamless, structured onboarding experience with Leapsome.
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*Leapsome’s State of People Enablement Survey Report, 2023
The information below is based on our research from February 2025 to March 2025. All user feedback referenced in the text was sourced from independent software review platforms (like G2 and Capterra) in February 2025 and March 2025.
Flexible pricing starts at US$3 (user/month)
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Leapsome pricing starts at US$8 per user per month, depending on the number of employees you have and the combination of modules you want. You can also try it for free for 14 days.
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👀 Ready to see what we have to offer?
Let our experts show you how Leapsome’s holistic HR platform can level up your onboarding process.
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1. Leapsome
Main features
- Personalized onboarding learning paths — Create tailored learning paths for new hires with all onboarding course materials and compliance documentation in one place. Link learning outcomes with specific goals and bolster development with integrated people enablement tools like competency frameworks.
- Simplified contract management — Manage contracts for new team members and promotions with Leapsome’s intuitive interface, from contract generation and distribution to e-signatures.
- Holistic people management features — Consolidate the different strands of your people processes with in-built solutions to handle everything from onboarding and learning management to time tracking and payroll — as well as straightforward integrations with the existing tools in your tech stack.
- Industry-leading automation & AI — Leverage AI to help you design onboarding programs more quickly and set up powerful automations to launch the onboarding process with just a few clicks.
- Transparency & independence — Empower new starters with a self-service portal that allows them to manage their own records, view details of the company’s HR provision, and quickly access vital information about team and business structure.
What makes Leapsome a great employee onboarding software solution
Leapsome is an all-in-one HR platform with people enablement and HRIS features — helping you connect every stage of the employee lifecycle (from effective onboarding to exit surveys) for in-house, hybrid, and remote teams.
Its dedicated L&D module, Leapsome Learning, enables HR professionals and managers to develop bespoke onboarding learning paths as well as deliver out-of-the-box courses. This enables employees to focus on their professional development from day one and continue growing throughout their time with the company.
Leapsome’s HRIS also enables HR teams to develop a single source of truth for people data and set up automated onboarding workflows to reduce admin workload and ensure no steps get missed.
USER REVIEW
“What I like most about Leapsome is that it’s the leading platform for organizing company interactions, information, and structure. It’s beneficial for automating repetitive tasks in growing companies, like the onboarding process or learning path.”
— Betzabe S., Junior Software Developer at a small business
- Unifies core HR and people enablement features in a single platform
- Customizable onboarding learning paths
- Integrated performance management and learning features
- Industry-leading AI and automation
- Employee self-service capabilities
- Integrated people analytics
- User-friendly, with a clear, appealing, and intuitive structure
- Focus on the employee experience and user adoption
- Award-winning support team
- ISO 27001:2022 and GDPR compliant
- Constantly evolving platform with regular feature updates, often in direct response to user feedback
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- With such a diverse range of tools, using Leapsome can come with a learning curve for admins
- The number of settings available can also contribute to an initial learning curve
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2. BambooHR
Main features
- Onboarding & offboarding capabilities — Streamlines onboarding and offboarding with customizable checklists, automated workflows, compliance tracking, and electronic document signing.
- Applicant Tracking System (ATS) — Manages the different stages of the hiring process, including job postings, interview scheduling, and candidate tracking.
- Customizable new hire packets — Employee onboarding guides that explain what new team members should expect, including Get To Know You questionnaires and other introductory information.
What makes BambooHR a good employee onboarding software solution
While there are different types of HRIS on the market, BambooHR has an operational focus that helps businesses create efficient processes for both hiring and onboarding. It’s best suited for small to medium-sized businesses.
- Good for daily HR procedures and handling employee data
- Helpful customer support team
- Reports feature simplifies data management
- Simple to navigate
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- Some users feel BambooHR lacks features that should be considered standard
- Some users say the hiring portal lacks filtering capabilities
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3. HiBob
Main features
- Automated onboarding workflows & templates — Workflows that automatically trigger tasks for HR, IT, managers, and the new hire, such as sending welcome emails, collecting documents, and scheduling meetings and training sessions.
- Preboarding capabilities — Capacity for preboarding, so businesses can welcome new team members before their start date, get all their documents signed and uploaded in advance, and create corresponding task lists for managers.
- Shoutouts & company culture focus — Share fun facts about the new hire with the Shoutouts feature and set the tone for your company culture with an introductory video and welcome messages.
What makes HiBob a good employee onboarding software solution
Hibob stands out as an employee onboarding solution because it combines automation, customization, and culture-building features to fit the needs of modern companies.
- Enables simple, automated onboarding workflow and offboarding processes
- Automated task management and reminders
- Strong focus on company culture and connection
- Diverse, straightforward integrations
- Responsive customer support team
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- Some users feel the platform isn’t scalable enough for large companies with complex needs
- Some users report that the permission access is too simple for their team structure
- Some users say the UX is inconsistent
- Limited deep customization capabilities
- Some users mention reporting constraints
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4. Lattice
Main features
- Customizable onboarding templates — Customize them to ensure new hires feel visible and valued from their first day.
- Manager guidance & reminders — Remind managers to check in with new team members, set up initial 1:1 meetings, and review onboarding goals to ensure they actively participate in the onboarding process.
- Built-in task lists — Set up automated onboarding task assignments for new hires and other stakeholders, reducing manual admin work for HR.
What makes Lattice a good employee onboarding software solution
If you already use the platform for performance management or want your onboarding process to feed directly into performance and engagement, Lattice may be a good choice. However, if you’re looking for HRIS software that also incorporates the administrative side of onboarding, another option with more features may better suit your needs.
- HR and employee engagement platform
- Directly ties onboarding to performance goals
- Integrated feedback and pulse surveys
- Manager enablement capabilities
- Users enjoy the Slack integration
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- Doesn’t handle the administrative and IT side of onboarding
- Not built for complex onboarding workflows
- Some users feel the onboarding and offboarding data capture is poor
- Some users say the platform doesn’t offer enough templates
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5. Personio
Main features
- Onboarding checklists — Personalize employee onboarding checklists and automatically assign them to new team members, giving them autonomy over their progress and minimizing admin work for hiring managers.
- Applicant tracking — Streamline your hiring pipeline from recruitment to employee onboarding and get access to key hiring data.
- Digital personnel files — Build a centralized database where HR teams can store, find, and maintain all employee files, data, and supporting documents.
What makes Personio a good employee onboarding software solution
Personio focuses on automating admin-heavy processes while keeping onboarding organized. It’s not as performance-focused and doesn’t have as many people enablement features as a platform like Leapsome, but it might be an interesting option for companies that want to streamline operations.
- Comprehensive HR platform
- Simple to use and easy to set up
- Partial automation optimizes onboarding and offboarding processes
- Employee self-service capabilities
- Good fit for European compliance
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- Limited customization for onboarding workflows
- Shallow automation options
- Onboarding reporting lacks depth
- Some reviews say the platform lacks useful integrations
- Some users have flagged occasional glitches and bugs
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6. Rippling
Main features
- Automations across the employee lifecycle — Workflows for onboarding, team changes, promotions, and offboarding. Helps new hires e-sign documents, enroll in benefits, and set up software accounts.
- Location-specific workflows — Admins can build onboarding workflows that trigger specific tasks based on location, department, or employment type. For example, a remote employee in Germany might have different onboarding steps from a US-based office worker.
- Complex, custom report building — Quickly and easily extrapolate key people data to build sophisticated, convincing reports.
What makes Rippling a good employee onboarding software solution
Rippling connects onboarding to payroll, IT, benefits, and compliance. While it’s not an ideal solution for people enablement like Leapsome, it may be well-suited for companies wanting to automate administrative work across HR, IT, and finance (especially if hiring across multiple locations or countries).
- Useful range of HR features
- Single system for HR, IT, and finance onboarding
- IT provisioning during onboarding
- Provides a holistic overview of the organization
- Good security features
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- Some users report workflows and policies aren’t as customizable as they’d like
- Learning curve at the outset due to the wide range of features
- Not the best fit if you’re looking for a standalone onboarding tool
- On the expensive side
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7. Workday
Main features
- Part of a software suite — Workday’s HCM and integrated onboarding feature are one arm of a selection of solutions, so it can be a natural choice for businesses that already use Workday for other functions.
- Preboarding & new hire portal — Before their first day,— team members can access a personalized portal to complete admin tasks like completing tax forms, signing contracts, and submitting direct deposit information.
- AI insights — AI features to help examine workforce skills and capabilities, supporting various HR processes.
What makes Workday a good employee onboarding software solution
As part of a catalog of products and services, Workday’s HR & Planning Suite is versatile in its features and use cases. It’s popular among large-scale organizations in highly regulated industries like finance, insurance, and public services.
- Encompasses various HR tools
- Interesting for those who already use other Workday products
- Advanced automation capabilities
- Various integrations
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- Enterprise solution that might not make sense for SMBs
- Usability may be lacking compared to other tools
- Some users report issues with the reporting capabilities
- Some users say extensive training is necessary to use the platform
- Some users feel the layout is dated and needs to be improved
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Why customers love us
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“We've been using Leapsome for over a year, and we love it”
Susie P.
HR manager
AI software (10-100 employees)
“I love how easy Leapsome is to set up and explore as a manager and user”
Sarah S.
Chief operational officer
B2B agency (10-100 emp.)
“Leapsome has provided more ways to keep our employees engaged”
Katy S.
Exec. Administrator & Comms. Manager
Research Services (500-1000 emp.)
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Frequently Asked Questions
Common Pricing questions
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